EU4Youth - European Week of Sport beyond Borders in the Western Balkans - Organisation of Sport Events Contract notice

SERVICE CONTRACT NOTICE Organisation of sport events Bosnia and Herzegovina: Travnik, Sarajevo, Ljubuški

Reference

EAC-2020-0720-02

Procedure

Single tender

Programme title

“EU4Youth – European Week of Sport beyond Borders in the Western Balkans”

Financing

The 2020 Multi-country Action Programme for the year 2020 under the Instrument for Pre-Accession Assistance (IPAII)

Contracting authority

Olympic Committee of Bosnia and Herzegovina

CONTRACT SPECIFICATION

Nature of contract

Global price

Contract description

The project entitled “Brace Yourself – Sport is Back” is implemented under the action “EU4Youth – European Week of Sport beyond Borders in the Western Balkans”. The main aim of the project is to enhance physical activity among wider BH population by introducing various sports and sport related activities to younger populations. Providing young women and men with the opportunity to try out some specific sports for the first time will not only bring to their increased participation in physical activity, but will as well promote a healthy lifestyle and core Olympic values, such as respect, friendship and fair play. In order to achieve the main goal, six sport events are envisaged to be organised by the end of 2022.

Number and titles of lots

One lot only

Maximum budget

The maximum budget is 25.523,58 BAM

CONDITIONS OF PARTICIPATION

Eligibility

Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of contract award, candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.

Number of tenders

No more than one tender can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting a tender). In the event that a natural or legal person submits more than one tender, all tenders in which that person has participated will be excluded.

Grounds for exclusion

As part of the tender, tenderers must submit a signed declaration, included in the tender form, to the effect that they are not in any of the exclusion situations listed in Section 2.6.10.1. of the practical guide.

Tenderer included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.

Sub-contracting

Subcontracting is allowed.

PROVISIONAL TIMETABLE

Provisional commencement date of the contract

01.09.2021.

Implementation period of the tasks

16 months.

SELECTION AND AWARD CRITERIA

Selection criteria

The following selection criteria will be applied to the tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole. if not specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.

1) Economic and financial capacity of the tenderer (based on item 3 of the tender form). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three financial years for which accounts have been closed.

The objective of this criterion is to examine whether or not the tenderer (i.e. the consortium as a whole, in the case of a tender from a consortium):

will not be economically dependent on the contracting authority in the event that the contract is awarded to it; and
has sufficient financial stability to handle the proposed contract.

2) Professional capacity of the tenderer (based on items 4 of the tender form).

The reference period which will be taken into account will be the last three years preceding the submission deadline.

The objective of this criterion is to examine whether or not the tenderer (i.e. the consortium as a whole, in the case of a tenderer from a consortium):

has sufficient ongoing staff resources and expertise to be able to handle the proposed contract
is not a so-called ‘body shop’, i.e. a tenderer with no real expertise in fields related to the contract but which simply identifies and proposes experts to fit the service contract description

3) Technical capacity of tenderer (based on items 5 and 6 of the tender form). The reference period which will be taken into account will be the last three years preceding the submission deadline.

The objective of this criterion is to examine whether or not the tenderer (i.e. the consortium as a whole, in the case of a tender from a consortium) has sufficient expertise and experience to be able to handle the proposed contract.

Previous experience which would have led to breach of contract and termination by a contracting authority shall not be used as reference. This is also applicable concerning the previous experience of experts required under a fee-based service contract.

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for the performance of the contract by producing a commitment by those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility - notably that of nationality - and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be provided when requested by the contracting authority. With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the services for which these capacities are required. With regard to economic and financial criteria the entities upon whose capacity the tenderer relies become jointly and severally liable for the performance of the contract.

Award criteria

Best price-quality ratio.

TENDERING

Deadline for submission of tenders

The deadline for submission of tenders is specified in point 8 of the instruction to tenderers.

Tender format and details to be provided

Tenders must be submitted using the standard tender form for simplified procedures, the format and instructions of which must be strictly observed. The tender form is available from the following internet address: http://ec.europa.eu/europeaid/prag/annexes.do?group=B , under the zip file called Simplified Tender dossier.

The tender must be accompanied by a declaration on honour on exclusion and selection criteria using the template available from the following Internet address:

http://ec.europa.eu/europeaid/prag/annexes.do?chapterTitleCode=A

Any additional documentation (brochure, letter, etc.) sent with a tender will not be taken into consideration.

How tenders may be submitted

Tenders must be submitted in English exclusively to the contracting authority, using the means specified in point 8 of the instructions to tenderers.

Tenders submitted by any other means will not be considered.

By submitting a tender tenderers accept to receive notification of the outcome of the procedure by electronic means.

Alteration or withdrawal of tenders

Tenderers may alter or withdraw their tenders by written notification prior to the deadline for submission of tenders. No tender may be altered after this deadline.

Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with point 9 of the instructions to tenderers. The outer envelope (and the relevant inner envelope if used) must be marked ‘Alteration’ or ‘Withdrawal’ as appropriate.